GIKI Alumni

1. This Association has been formed pursuant to registration of its Memorandum of Association under the Societies Registration Act 1860 (XXI of 1860) under the name of “GIKI Alumni Association”.
2. GIKI Alumni Association shall be a non-political and non-profit organization of the alumni of the Ghulam Ishaq Khan Institute of Engineering Sciences and Technology and will work purely for the aims and objects laid down in Article 4.

In these rules, unless there is anything
repugnant in the subject or context:

1. “Active Member” means such member of
   the Association as described in sub-Clause (ii) of Clause (a) of
   Article 5;
2. “Alumni” means and includes the alumni of GIK Institute and,
   for the purposes of Article 4, means and includes only Members
   as defined hereinafter;
3. “Annual General Meeting” means such meeting of the General
   Body as is described in sub-Clause (i) of Clause (b) of Article
   8;
4. “Association” means the GIKI Alumni Association;
5. “Executive Committee” means the Executive Committee of the
   Association as described in Article 9;
6. “General Body” means the General Body of the Association as
   described in Article 8;
7. “GIK Institute” means the Ghulam Ishaq Khan Institute of
   Engineering Sciences and Technology, Topi, District Swabi,
   N.W.F.P., and, where the context admits, its students, teaching
   faculty, administration, staff, employees, etc.;
8. “Members” means and includes all Regular Members and Active
   Members of the Association;
9. “office-bearer” means the President, Vice-President,
   Secretary or Treasurer of the Association;
10. “prescribed” means prescribed by rules framed under Article
    17; and
11. “Regular Member” means such member of the Association as is
    described in sub-Clause (i) of Clause (a) of Article 5;

Words importing the singular number include
the plural number and vice versa as per the context.

Words importing the masculine gender include the feminine
gender.

The Head Office of the Association
shall be situated at the GIK Institute or any other premises which
may be declared the Head Office of the Association by the General
Body.

Sub-offices, branches or other
representation of the Association may also be established at any
other place with the approval of the General Body.

The aims and objects for which the Association
is formed are:

1. To establish and maintain meaningful contact with the Alumni;
2. To provide and promote a link and communication channel
   among the Alumni as well as between the Alumni and GIK
   Institute;
3. To promote formation of clubs/sub-committees providing
   various facilities, arranging functions and engaging in various
   activities for the welfare and well-being of the Alumni and for
   the achievement of the aims and objects of the Association and
   to regularize their activities;
4. To coordinate efforts to help GIK Institute achieve its
   educational goals as defined in the mission statement of GIK
   Institute;
5. To help and coordinate with the administration of GIK
   Institute for promotion of welfare of the Alumni and GIK
   Institute;
6. To provide and arrange for financial aid and scholarships,
   research fellowships, etc., for suitable as well as needy
   students and other deserving individuals from the Association’s
   funds;
7. To raise and collect funds from Alumni as well as any other
   person, association, organization, firm, company, body and
   entity, etc. and utilize them in a manner as may be considered
   desirable for achieving the aims and objects of the Association;
8. To deposit the funds and money raised and collected from
   the Alumni, any other person, association, organization, firm,
   company, body and entity, etc. in the scheduled bank(s) and
   maintain and operate the account(s) opened for the said purpose;
9. To generally do all such acts and things as may appear to
   the Association convenient for and/or incidental to the carrying
   out of its purposes, aims, objects and functions.

1. Categories of MembersThere shall be three categories of members of the Association as
   under:
   1. Regular Member – Every person who has remained a
      student of the GIK Institute for at least one semester shall
      per se be a Regular Member of the Association except such
      students who were expelled or terminated from the GIK
      Institute on disciplinary grounds.
   2. Active Member – Any Regular Member who wishes to
      remain actively involved in the activities of the
      Association and gets registered with the Association in such
      capacity upon the payment of the prescribed subscription fee
      shall be an Active Member of the Association. An Active
      Member shall be entitled to receive such benefits as may be
      made available by the Association, from time to time,
      specifically for Active Members.
   3. Honorary Member – Any person, association,
      organization, firm, company, body, or other entity who may
      assist the Association in any manner in achieving its aims
      and objects may be made an Honorary Member of the
      Association by the Executive Committee if so deemed fit in
      the interest of the Association for a period of three years
      or less.Provided that, in appropriate cases, a person may be made an
      Honorary Member for a period longer than three years with
      the approval of the General Body.Provided further that in case of an association,
      organization, firm, company, body, or other entity, a
      nominee thereof shall be made the Honorary Member in place
      of such association, organization, etc.Provided also that all members of the teaching Faculty of
      GIK Institute shall per se be Honorary Members of the
      Association.
2. Loss of & Removal from Membership:
   1. Any of the Members or any Honorary Member shall forthwith lose his membership of the Association upon conviction by a court of law for an offence involving moral turpitude or financial corruption unless such conviction is ultimately set aside.
   2. Any of the Members may be removed from membership by the General Body
      for acting against the interests of the Association in the same manner as is
      prescribed for the removal of an office-bearer through a no-confidence vote.

1. There shall be no monthly or annual subscription fee for
   Regular Members and Honorary Members.
2. There shall be an annual subscription fee for Active Members
   as may be prescribed by the Executive Committee from time to
   time.

1. Sources:
   Subject to law, for the purpose of achieving its aims and objects, the Association may raise funds from all sources including, without limitation, the following:
   1. Subscription fee from Active Members of the Association.
   2. Funds, donations, grants, aid, etc., from the Alumni, the
      GIK Institute, any other person, association, organization,
      firm, company, body, or entity whatsoever both governmental and
      non-governmental, national and international.
   3. Funds raised from fee or other charges collected from such
      activities, facilities, functions, etc. of the Association for
      which a fee or other charge may be levied by the Association.
   4. Any other funding source from which the Executive Committee
      may wish to raise or receive funds.
2. Deposit:All funds of the Association not otherwise employed or invested
   shall be deposited from time to time to the credit of the
   Association in any account(s) maintained at such scheduled
   bank(s) as the Executive Committee may from time to time
   designate and for the purpose of such deposits, all cheques,
   drafts and other orders for the payment of money which are
   payable to order of the Association may be endorsed, signed and
   delivered by such office-bearer or other staff of the
   Association as may from time to time be determined by the
   Executive Committee.
3. Authorized Signatures:All cheques, drafts, pay orders or instruments indicating
   withdrawal of funds for payments or other evidence of
   indebtedness issued in the name of the Society shall be signed
   or endorsed by such office-bearer or other staff of the
   Association as may from time to time be determined by the
   Executive Committee. Each of such office-bearer or staff may be
   required to furnish such bonds as the Executive Committee may
   deem fit.

The supreme supervision, control and management
of the Association shall vest with the General Body of the
Association, which shall consist of the Members.

1. Functions of the General Body:Functions of the General Body shall be to:
   1. Subject to law, amend and modify the Memorandum of
      Association of the Association; provided that no such amendment
      or modification shall become effective without the prior
      approval of the Central Board of Revenue.
   2. Make and amend these Articles under Article 18 and any rules
      under Article 17.
   3. Achieve, ensure and cause to be achieved the aims and
      objects of the Association by way of supervising and controlling
      the affairs of the Association.
   4. Approve the general plans, policies and programs of the
      Association recommended for consideration by the President or
      the Executive Committee and lay down guidelines in regard to
      overall operations of the Association.
   5. Consider and adopt the Annual Report or other periodical
      report of the Association.
   6. Consider, confirm and/or approve or adopt the annual
      statement of accounts, audit reports, budget and any other
      report(s) placed before the General Body for consideration and
      necessary action under these Articles or rules framed thereunder.
   7. Appoint auditors of the Association and to fix their
      remuneration.
   8. Consider and confirm the minutes of the last meeting of the
      General Body.
   9. Elect office-bearers of the Association each year in its
      Annual General Meeting.
   10. Undertake and perform any other business, function, etc.
       which under these Articles ought to be transacted at a meeting
       of the General Body.
2. Meetings:
   1. An annual meeting of the General Body shall be held once
      every year during the Spring Semester of the academic year of
      the GIK Institute to be called the “Annual General Meeting”.
   2. Other than Annual General Meeting, the Executive Committee
      may at any time, if deemed necessary in the interest of the
      Association, call a meeting of the General Body.
3. Notice of Meetings:
   1. Annual General Meeting21 days clear notice in advance of the date fixed for the
      meeting shall be given to the Members alongwith agenda and/or
      resolution(s) to be discussed/passed at the relevant meeting.
   2. Any other Meeting of the General Body14 days clear notice in advance of the date fixed for the
      meeting shall be given to the Members for any other meeting of
      the General Body alongwith agenda and/or resolution(s) to be
      discussed or passed at the relevant meeting.Provided that no meeting other than Annual General Meeting,
      shall be convened unless a requisition for the said purpose is
      made duly signed by at least 25 (twenty-five) of the Members
      containing the proposed agenda for such meeting.
4. Voting:
   1. Members shall be entitled to one vote each in any meeting of
      the General Body. The President shall, however, have a casting
      vote in addition to the vote he is entitled as a member of the
      Association in case the votes of Members are equally divided on
      a particular issue put to vote in meeting of the General Body.
   2. Votes may be given either personally or by proxy duly
      authorized in this behalf or by post or electronically in such
      form and/or format as is made available by the Association to
      the concerned member, provided that no person shall be appointed
      a proxy unless he is a member of the Association himself.
   3. Honorary Members shall be eligible to attend, but not vote
      at, all meetings of the General Body upon invitation to be sent
      to them in the same manner as a notice for such meeting to
      Members as provided herein above.
5. Quorum:
   1. At any meeting of the General Body, at least 25 (twenty five)
      of the Members shall form the quorum.
   2. If quorum is not constituted, the meeting shall be adjourned
      to a future date for the same purpose and agenda.
   3. No quorum shall be necessary for an adjourned meeting
      provided that the members who were not present at the first
      meeting shall be given due notice in advance of the adjourned
      meeting.

The executive authority of the Association
shall be exercised by the Executive Committee of the Association.

1. Composition:The Executive Committee of the Association shall comprise the
   following:
   1. President
   2. Vice President
   3. Secretary
   4. Joint Secretary
   5. Treasurer
   6. Two co-opted Honorary Members to be nominated every year by
      the Rector of GIK Institute (from amongst the members of the
      teaching faculty of GIK Institute).
2. Functions:The Executive Committee shall have the following functions and
   responsibilities:
   1. To run, manage and supervise the day to day affairs of the
      Association.
   2. To work for the achievement of the aims and objects of the
      Association.
   3. To safeguard the interest of the Association and to put its
      best efforts for the betterment of the Association.
   4. To receive applications for financial aid, scholarships,
      research fellowships, etc., and give approval therefore, in the
      prescribed manner.
   5. To give, grant and donate funds in the prescribed manner to
      such persons, associations, organizations, firms, companies,
      bodies or entities, etc. as are approved for the said purpose by
      the General Body upon recommendation of the Executive Committee.
   6. To constitute and appoint sub-committees or working groups
      for general, or specific or advisory purposes, and delegate to
      them such powers as are deemed necessary for smooth and
      efficient functioning of the Association.
   7. To make and recommend general plans, policies and programs
      of the Association for the consideration of the General Body.
   8. To authorize any suitable person to enter into any agreement
      or execute and deliver any contract or other instrument in the
      name and on behalf of the Association and such authority may be
      general or confined to special purposes.
   9. To frame necessary draft rules and regulations for the
      smooth functioning of the Association and obtain approval
      thereof from the General Body.
   10. To manage and control funds of the Association in the
       prescribed manner.
   11. To prepare the budget of the Association, seek approval
       thereof from the General Body in the Annual General Meeting and
       to sanction necessary expenditures from time to time.
   12. To conceive and/or approve projects, programs and other
       activities in furtherance of the aims and objects of the
       Association.
   13. To acquire, manage and dispose of movable and immovable
       property on behalf of the Association in the prescribed manner.
   14. To receive funds, donations, contributions, etc. and deposit
       the same in the account(s) of the Association.
   15. To maintain, or cause to be maintained, complete record of
       all transactions, assets and liabilities of the Association in
       the prescribed manner.
   16. To associate or affiliate with such other associations,
       organizations, firms, companies, bodies or entities, etc. as may
       be necessary or useful for achieving the aims and objects of the
       Association.
   17. To actively coordinate with the Alumni both within Pakistan
       as well as outside Pakistan for achieving the aims and objects
       of the Association, in particular, for raising funds for the
       Association.
   18. Subject to budgetary provision, to appoint advisors,
       advocates, solicitors, etc. for assisting the Association in the
       achievement of its aims and objects as well as in its
       functioning.
   19. Subject to budgetary provision, to recruit and fix terms and
       conditions of service of necessary qualified and competent staff
       of the Association.
   20. To ensure implementation of these Articles.
   21. To do any other act or thing which is necessary and/or
       incidental to the above-mentioned functions and
       responsibilities.
3. Notice of Meetings:Seven (7) days clear notice in advance of any meeting of the
   Executive Committee shall be given to the members of the
   Executive Committee alongwith agenda thereof. However, an
   emergency meeting may be called at a shorter notice to dispose
   of an urgent matter.
4. Quorum & Other Matters:At least three office-bearers of the Association must be present
   at all the meetings of the Executive Committee to constitute a
   quorum.All decisions shall be taken by a majority vote.The President shall preside over all meetings of the Executive
   Committee and, in his absence, the Vice President shall preside
   over the meetings.

In every Annual General Meeting, an election
shall be held and conducted in the prescribed manner under the
supervision of a sub-committee appointed for the said purpose by the
Executive Committee for the election of the new office-bearers of
the Association for the following year.

An office-bearer shall forthwith cease to be
such office-bearer in the following cases:

1. If such office-bearer ceases to be a member of the
   Association or is removed from membership of the Association as
   provided in Clause (b) of Article 5.
2. If a no-confidence vote is passed against an office-bearer by
   a 3/4th majority of the Members voting at a meeting of the
   General Body specially convened for the said purpose.Provided that a no-confidence motion duly signed by at least 25
   (twenty-five) of the Members shall be placed in advance
   alongwith the requisition made for such meeting of the General
   Body.Provided further that voting on such no-confidence motion is
   included in the agenda proposed in the requisition made for such
   meeting.

The position of an office-bearer or a co-opted
Honorary Member of the Executive Committee shall be declared to be
vacant by his death, resignation or failure on his/her part to
attend three consecutive meetings of the Executive Committee without
leave or prior permission.

Following shall be the duties and powers of
each office-bearer:

1. President:
   1. He shall be the Chief Executive of the Association and,
      subject to these Articles and any rules made thereunder, shall
      exercise overall superintendence and control over the affairs of
      the Association.
   2. He shall have power to summon meetings of the Executive
      Committee at any time on his own motion or upon the request of
      any office-bearer of the Association.
   3. He shall have power to remove any member of a sub-committee
      after consultation with other office-bearers in case such member
      is not performing/acting in a satisfactory manner.
   4. Subject to his availability, he shall preside over all
      meetings of the General Body as well as the Executive Committee.
   5. When the votes are equally divided on an issue put to vote
      at any meeting of the General Body or the Executive Committee,
      he shall have a second casting vote which shall be in addition
      to his vote already exercised as a member of the Association.
   6. He may, if deemed necessary for efficient discharge of his
      responsibilities, delegate some of his duties and powers to the
      Vice President with the consultation and approval of the
      Executive Committee.
   7. He shall be the ex-officio Head of all sub-committees of the
      Association.
2. Vice President:He shall perform and exercise duties and powers of the President
   in case the President is mentally or physically incapacitated
   from carrying out his functions and responsibilities, or in the
   case of the death, resignation or removal of the President, or
   such powers and duties as are delegated by the President in
   consultation with the Executive Committee for the efficient
   discharge of his functions, etc..
3. Secretary:
   1. He shall generally supervise the affairs of the Association
      under the leadership of the President.
   2. He shall be responsible for all correspondence on behalf of
      the Association and shall convene and issue notices for the
      meetings of the General Body and the Executive Committee.
   3. He shall keep and maintain complete record of proceedings of
      all meetings of the General Body and the Executive Committee and
      all other activities of the Association.
   4. He shall institute, prosecute and defend suits and other
      legal proceedings on behalf of the Association or in respect of
      which the Association is interested or concerned.
   5. He will submit an annual report of the activities of the
      Association in the Annual General Meeting after approval of the
      same by the Executive Committee.
   6. He will be the ex-officio Secretary of all sub-committees of
      the Association.
4. Joint Secretary:He shall perform and exercise duties and powers of the Secretary
   in case the Secretary is mentally or physically incapacitated
   from carrying out his functions and responsibilities, or in the
   case of the death, resignation or removal of the Secretary, or
   such powers and duties as are delegated by the Secretary in
   consultation with the Executive Committee for the efficient
   discharge of his functions, etc..
5. Treasurer:
   1. He shall keep and maintain, or cause to be kept and
      maintained, consolidated accounts of the Association.
   2. He shall receive funds on behalf of the Association, deposit
      the same in the Association’s account(s) maintained in the
      bank(s) duly approved by the Association and issue proper
      receipt therefor.
   3. He shall withdraw money under the joint signatures of the
      President and his own, or with the joint signatures of himself
      and any other person(s) specifically authorized by the Executive
      Committee in this behalf.
   4. He shall place annual audited accounts of the Association
      before the Executive Committee prior to submission to the
      General Body in the Annual General Meeting.
   5. He shall prepare the balance sheet and budget estimates for
      the following year under the supervision of the Executive
      Committee for submission to the General Body in the Annual
      General Meeting.

1. The fiscal year of the Association shall commence on the 1st
   day of July every year and shall end on the 30th of June the
   following year.
2. The income of the Association shall be expended in accordance
   with an operating budget prepared by the Treasurer under the
   supervision of the Executive Committee for submission through
   the President to the General Body for consideration and approval
   in the Annual General Meeting in accordance with the prescribed
   pro-forma.
3. If, in the course of a fiscal year, it is found essential
   to undertake any project, programme, or other activity for which
   provision has not been made in the sanctioned budget, approval
   of the Executive Committee shall be obtained for financing such
   project, programme or other activity by re-appropriation within
   the sanctioned budget. Supplementary funds, if required, shall
   be approved by the General Body, or in case of emergency by the
   Executive Committee in anticipation of the sanction of the
   General Body.

1. The Treasurer under the overall supervision of the Executive
   Committee shall maintain, or cause to be maintained, complete
   record of all transactions, assets and liabilities in the
   prescribed manner.
2. The accounts of the Association shall be audited every
   year.
3. The annual Statement of Accounts together with the report
   of the Auditors thereon shall be placed by the Executive
   Committee through the President before the General Body for
   consideration and necessary action.

The General Body shall, on such terms and for
such period at a time as may be considered necessary, appoint a firm
of Chartered Accountants as Auditors of the Association who will
audit the books of accounts every year, prepare an annual statement
of accounts of the Association and its report thereon for
consideration by the General Body.

General Body may frame rules to carry out the
purposes of these Articles and for the achievement of the aims and
objects of the Association.

Nothing shall be amended, altered, added to, or
repealed in these Articles of Association except at an Annual
General Meeting or any other meeting of the General Body called by
the President with due prior notice to the Members and passed by a
majority of 3/4th of Members present at such meeting.

Subject to law, in the event of dissolution of
the Association, all of its assets, net income, current and
accumulated, remaining after the payments of its first debts,
obligations or claims shall be transferred to its successor
organization provided the purposes of said successor organization
are also exclusively educational and charitable, otherwise said
assets shall be transferred to and become the property of the GIK
Institute.

Provided that any such transfer as aforesaid
shall take place under intimation to the Central Board of
Revenue/Federal Government within 3 (three) months of dissolution.